The Corporation of the County of Wellington

Administration, Finance and Human Resources Committee

Minutes

-
County Administration Centre
Guthrie Room
Present:
  • Councillor Andy Lennox
  • Councillor Chris White (Chair)
  • Councillor Steve O'Neill
  • Councillor Earl Campbell
  • Councillor James Seeley
Staff:
  • Councillor Campbell Cork
  • Councillor Gregg Davidson
  • Jennifer Adams, County Clerk
  • Ken DeHart, County Treasurer
  • Susan Farrelly, Director of Human Resources
  • Jackie Lee Macchiusi, Capital Budget and Accounting Manager
  • Jackie Osti, Manager of Purchasing and Risk Management Services
  • Andrea Ravensdale, Communications Manager
  • Scott Wilson, CAO
Also Present:

  • Emma Reddish, Property Tax Analyst

    Dave Etherton, Director, Information Technology

    Rachel Wilson, Manager, Privacy and Information

    Shawn Anandakumar, Information Management Analyst

    Imran Esmail, Information Management Coordinator

1.
Call to Order

 

At 1:00 pm, the Chair called the meeting to order.​

2.
Declaration of Pecuniary Interest

 

There were no declarations of pecuniary interest. ​

3.
Administration

 

3.1
Records Retention By-law Update

This item has attachments. 
1.Records Retention By-Law Update.pdf
  • _/4/23
    Moved by:Councillor James Seeley
    Seconded by:Councillor Campbell

    That a new Records Retention by-law be approved, with the requirement of approval from the County Auditor be removed; and

    That by-law 5481-16 be repealed and associated policies be updated. 



    Carried

3.2
Network Perimeter Security Purchases 

This item has attachments. 
1.AFHR- APRIL 2023 Network Perimter Security.pdf
  • _/4/23
    Moved by:Councillor Lennox
    Seconded by:Councillor O'Neill

    That this report be received for information; and
    That the 2023 capital budget for Network Perimeter Security be updated in accordance with the schedule.



    Carried

3.3
Updated Social Media Policy

This item has attachments. 
1.AF+HR 2023 SOCIAL MEDIA POLICY - equidox.pdf
  • _/4/23
    Moved by:Councillor James Seeley
    Seconded by:Councillor Lennox

    That the Administration, Finance and Human Resources Committee approve the revised Social Media Terms and Conditions of Use. 



    Carried

4.
Finance

 

4.1
Financial Statements as of March 31, 2023

This item has attachments. 
1.AFHR March 2023 Financial Statements.pdf
  • _/4/23
    Moved by:Councillor O'Neill
    Seconded by:Councillor Campbell

    That the Corporate Financial Statements for the County of Wellington as of March 31, 2023 be approved.​



    Carried

4.2
Request for Prequalification for Architectural Prime Consulting Services Roster

This item has attachments. 
1.AFHR - APRIL - CW2023-041 Request for Prequalification for Architectural Prime Consultant Roster.pdf
  • _/4/23
    Moved by:Councillor James Seeley
    Seconded by:Councillor Lennox

    That the list of architectural firms recommended for Categories 1, 2 and 3 be approved and placed on the County’s Qualified Architects Roster; and

    That staff be authorized to manage the roster in accordance with the County’s Purchasing Policy.



    Carried

4.3
Canada Community Building Fund Report as of December 31, 2022

This item has attachments. 
1.AFHR Federal Gas Tax Report 2022.pdf
  • _/4/23
    Moved by:Councillor O'Neill
    Seconded by:Councillor Lennox

    That the Canada Community Building Fund Report as of December 31, 2022 be received for information.



    Carried

4.4
Ontario Community Infrastructure Fund Report as of December 31, 2022

This item has attachments. 
1.AFHR Ontario Community Infrastructure Fund Report 2022.pdf
  • _/4/23
    Moved by:Councillor Campbell
    Seconded by:Councillor Lennox
    That the Ontario Community Infrastructure Fund report for the period ending December 31, 2022 be received for information.


    Carried

4.5
2022 Year-End Variance and Budgetary Surplus Report

This item has attachments. 
1.2022 year end variance report April 2023.pdf
  • _/4/23
    Moved by:Councillor James Seeley
    Seconded by:Councillor O'Neill

    That the 2022 operating statement as set out on Schedule ‘A’ to this report be approved, subject to completion of the year-end audit; and

    That $2.6 million be transferred to the Contingency and Stabilization Reserve; and

    That $160,200 be transferred to the Post-Employment Liability reserve; and

    That the balance of surplus (approx. $898,300) be transferred to the Roads Capital Reserve.



    Carried

4.6
Farm Forestry Exemption

This item has attachments. 
1.Farm Forestry Property Class and Tax Exemption for 2023.pdf
  • _/4/23
    Moved by:Councillor James Seeley
    Seconded by:Councillor O'Neill

    That the Farm Forestry Property Class and Tax Exemption for 2023 report be received for information.



    Carried

4.7
2023 County-Wide Property Tax Policies

This item has attachments. 
1.2023 Tax Policy Report.pdf
2.Schedule A 2023 Tax Policy Report April.pdf
  • _/4/23
    Moved by:Councillor James Seeley
    Seconded by:Councillor Campbell

    That the 2023 County-Wide Tax Policies as set out in Schedule ‘A’ be approved.



    Carried

5.
Closed Meeting

 
  • _/4/23
    Moved by:Councillor Campbell
    Seconded by:Councillor James Seeley

    That the Administration, Finance and Human Resources Committee move into a closed meeting for the purposes of considering acquisition or disposition of land by the municipality and labour relations or employee negotiations.



    Carried

6.
Adjournment

 

At 2:19 pm, the Chair adjourned the meeting until May 16, 2023 or at the call of the Chair.​

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